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Making Global Communications Simple from CCSG, Inc.

Voice and Data Services Simplified

Telecom Services
We offer telecom voice and data services from over 25 different providers to provide the exact type of service that best fits client’s requirements. So let’s take a look at service and some of the key players.
History
Telephone and internet service has changed so much in the last 10 years. Prior to 1996, there were only the LECs (Local Exchange Carriers) such as AT&T to provide dial tone. High speed internet was limited to dialup over phone lines or costly ISDN (Integrated Services Digital Network) circuits and was not yet widely accepted as a viable medium for information and communication.
The types of services offered were pretty simple. You had analog or POTS lines (Plain Old Telephone Service) and digital or T-1 lines which were VERY expensive and only the large companies could afford them.
In 1996, the telecom act allowed for CLECs (Competitive Local Exchange Carriers) to access the LECs backbone and provide services to clients to create competition. These services are traditionally over T-1 but some still just resell the LECs POTS services. This brought the cost of T-1s down and added the benefit of cheap broadband or high speed internet services.
Services
As mentioned above, there are basically 2 types of services. You have Analog and Digital. Let’s break those down, hold on, this can get confusing but we will sort it all out.
Analog lines are just regular telephone lines. You have one line, one number associated with it. No more, no less. It now can be delivered over regular copper or via a T-1 which we will discuss in a moment. This was the preferred services for 90% of business since most telephone systems were too costly to add digital service connectivity. With copper lines, you could also add DSL onto that line and with filters installed could now share a line and have decent internet access.
Digital service, which comes in 2 flavors, trunks or PRI (Prime Rate Interface), was reserved for the enterprise companies since it was very costly to install, the phone systems were very expensive, and it took a very specialized vendor to maintain the systems. The advantage of this service is that you could have multiple phone numbers on a limited number of channels. Now, departments, executives, sales teams and the like could have their own dedicated DID (Direct Inward Dial) number so that clients could reach them directly. This also has been changed with the inclusion of cheaper phone system technology and the introduction of VoIP (Voice over Internet Protocol) technology.
T-1 Architecture
Now let’s talk about the T-1. Prior to 1996, the T-1 was dedicated to either Trunk/PRI service or Data Connections. After 1996, companies developed methods to bring both services together on the same T-1 circuit. They could now provide analog lines and high speed data in dedicated increments to their clients.
What exactly is a T-1 and how does it work? A T-1 is a digital circuit with 24 channels assigned to it. Those channels are configured for either voice, analog or digital, or data. Each channel is equal to 64 Kbps which could give a company up to 1.54 Mbps worth of bandwidth or 24 voice lines.
In 2005, everything changed for T-1 service again. With the inclusion of VoIP technology, T-1 providers were able to provide a dynamic T-1 product to their clients. A dynamic T-1 is a flexible circuit that is primarily data. Voice services are then added onto the circuit with a higher priority so as a phone call is made, it decreases the data available. For example: A client gets a dynamic T-1 which gives them up to 1.54 Mbps on bandwidth. They also have 6 voice lines. The provider allows for 32 Kbps (half of a channel we discussed earlier) for the voice traffic. Each call then reduces the bandwidth by 32 Kbps. So in this scenario, a customer would actually only consume 3 channels for the 6 voice lines in use. Now, we have a great solution for larger customers that used to require 2 T-1s for voice and data. With a dynamic circuit, they can have 24 voice channels and still get up to 12 channels, or 768 Kbps, for data traffic, therefore reducing their monthly costs.
Finally the ability to bond these circuits together became a reality. Now clients can double or even quadruple their data bandwidth giving them more flexible services, more data access and still reducing costs.
So, if we haven’t completely confused the situation, we can throw in ITSP (Internet Telephony Service Providers) into the mix. They offer very low cost and effective voice services. All a client needs is a good broadband connection, a device to connect to the provider with such as an IP phone or the TVS and that is it. It can reduce hardware purchase costs as well as provide them with certain features that POTS lines cannot.
Telecom Providers
Who are some of the providers we work with? There are about 25 different providers that we can work with throughout the US. Regionally, we will discuss the providers that we feel, based on experience and service, are the best to deal with.
Nuvox Communications is our top pick for local providers of voice and data services. Their customer service is one of the highest ranked in the industry and their prices are very competitive. They have initiated some of the leading technology changes here in the southeast by offering a dynamic T-1, VoIP technology and roll over minutes on their long distance.
If you are looking for an enterprise solution for a larger customer, then XO Communications is who we would recommend. With their nationwide footprint, great customer service for the larger customer and dedication to service and product delivery, they are a clear leader.
Deltacom is another company we frequently recommend as they have some of the most competitive pricing today. Their solutions give clients the affordability they are looking for.
Paetec has a niche in that they will offer leasing credits toward the purchase of new phone systems with a service agreement. This sets them apart from the competition in this area. Their pricing is a little on the higher side but their service is reliable and they have good customer service.
AT&T is the LEC. For the smaller client that needs one or two lines and DSL, this is one recommendation.
Comcast is a new provider for voice services in our market. They bring VoIP technology to the forefront with their voice offering. Currently, they only offer analog voice services but their bandwidth surpasses DSL by leaps and bounds.
So how does CCSG fit into the overall picture? As consultants, we take the client’s best interest at heart and put their services out for bid based on their needs and criteria. Then, we present the client with several solutions and the pros/cons for each. This provides them a valued service since it frees up their time to concentrate on their business.
Also, with our TVS VoIP Phone System, we can interface with all providers and technologies giving them a complete communication solution.

Viruses & other malware… why do we get infected?

As I am out in the field a lot, it is a common question that I get asked, especially since most people that get infected already have some sort of security software.

It was only recently that I could say not to open suspicious attachments, or go to websites you’re not supposed to be going to at work (such as porn sites, gambling sites, or even social networking sites).  These days, I can’t say that anymore.  To add further insult to injury, I can’t say that your anti-virus or firewall software is going to provide you with the full protection.

Well, why?

Read more »

Happy Holidays

The air is getting cooler, the days are definately getting shorter and everyone is buzzing around with a smile on their faces so that must mean it is holiday season again.
I do love this time of year. It is a time of reflection for me. To think back on the past year and look at all I have done and hopefully have made, if ever so small, a difference to someone.
This past year has seen its trials and tribulations without a doubt. Businesses have been hit hard by the economic situations, families have been affected, and no one has been immune. Eventhough it has been a very tough year for us all, I am truely thankful.
Why? Well, it is simple really. I am thankful that I have a loving family that is supportive. I am thankful that I have good friends to laugh and cry with. And I am thankful for all of my fellow co-workers for without them, we would not have had the great year that I feel we have had.
No, we didn’t set sales records, no, we didn’t get the fancy new gadgets we wanted and no, we didn’t grow as much as we wanted to. But, we did help out some great clients that needed our services at an affordable price, we did manage to hire some great people and most importantly, we did keep our small company family together.
I am also gratefull that I can look toward the future and see what tomorrow has to offer. Every day is a new opportunity for growth, both personal and professional. Every day is a new opportunity to touch someone’s lives for the better and every day is another chance to say “Thank you for being there.”.
So, as we go through the busy holiday season, planning your trips, spending time with friends and family, and pushing through the sales lines at the local department store, remember to stop, take a deep breath, and tell someone “Thank you!”. It is a simple little sentence that can have such a big impact on someone else.
Have a Happy Thanksgiving and a very Merry Christmas.
Thank you for being my friend, co-worker and client.
Happy Holidays,
Gary Bailey
Managing Partner
CCSG

SEO

What is SEO…Search Engine Optimization!

Turns out this is a very big subject. Basically, if you want the search engines…such as Google, Yahoo, Lycos, Altivista et al…to place your site on their first page of responses when someone is looking for something like your product or service…then you need to do a little fine tuning to your site in order to get them to do that…for free.

Of course you can always pay for placement at the top of a page and this works too. But you pay “per click” and it can get very expensive.  That’s also called “buying advertising” which I am sure you are familiar with.

Optimizing your site for high search ranking is a time consuming and long term strategy. The only shortcut to the top of the search engine rankings is to buy your way there…as mentioned.

To get there the old fashioned way…ha!…means researching the most improtant keywords people will use when they go to  search, getting those keywords embeded in the code of your site, making sure your site’s content reflects and re-uses those keywordsand…last but not least…getting your site linked to many other sites…or rather…having many other sites “linked back” to you.

This last item is crucial to raising your SEO ranking because it in effect…represents a vote for the wonderfulness of your site. Highly ranked sites linking to yours  tells the search engine company that lots of people like you and therefore they should rank you high as well…and put you on their first page!

Got all that?

Confused?

I feel your pain. Luckily, there’s tons of information available to do all this.

Just one example is this link… the top 50 social networking sites:

http://www.insidecrm.com/features/50-social-sites-012808/

Social Networking? Thats right. Facebook is the #2 most visited site on the Internetz…after Google!

Give us a call if you want some help  getting an SEO plan in motion.

Dave

615-690-8650

The Foons

Don’t forget the Foons. The what? The Foons! The what? The Foons you fool, the Foons!
Haha…thank you inspector Clouseau! He was talking about PHONES. Everybody knows you need phones for your new venture of course but did you know that VoIP phones let you expand with a remote work force that looks, sounds and acts like a centralized enterprise to your clients/customers?
To get an idea of features you can get for the same or less cost than plain old vanilla phones…look at this features list of a typical open source VoIP system:
http://www.goccsg.com/TVS_Features.php

What we do

Business Telephone Systems!
(Traditional & VOIP)
Business Telephone Service!
(Low cost T-1, Cable, Remote office)
Cabling/Wiring!
(low voltage wiring, overhead paging, security cameras)
IT Services!
(Windows & Linux, Internet, LAN, VPN, Backup)
Web Services!
(Hosting, Email, Anti-Virus, Spam…)

http://www.goccsg.com/system.php

Reducing Small Business Overhead

There are two costs associated with Telecom  ( Phones and Internet)

The first cost is the usual one…i.e. the cost of the service. Reduce the cost of equal or better service and you have a winner. All businesses should, and many do, monitor their telecom costs and make changes when a savings is obvious. Some do not however. For whatever reason…the chaos of day-to-day survival, nobody assigned to look into it, not knowing there are choices…etc. many businesses overlook this sometime hidden cost and “bleed” “leak” “spew”…fill in the blank…revenue unnecessarily by paying too much for telecom and Internet. Prices have come down in the past several years. If you haven’t checked your rates against all the competing carriers recently you should do so at once. I’ve seen many businesses paying 20%-30% more than the going rate without even knowing there were competing carriers and better deals available.

There are “Dealers” around who can shop your service to ALL the available carriers and get you the lowest and best bid available for your location(s) You can also call the carriers directly yourself for quotes…if you have the time and/or personnel to spend on this. Going with a dealer gets you the same or better rate however and saves you the trouble and time.

The other “cost” associated with Telecom is what you are NOT doing. Technology you are not taking advantage of is probably costing you money each and every month and quarter. Here’s an example: Small business with 20-30 employees has a basic phone system but does not have an “Auto-Attendant” feature. A receptionist or rotating employees answer the phone for the business and route and handle the calls. Many of these calls are routine inquiries or requests to talk to a specific employee, get directions to your office, ask for your fax number etc. etc. The man-hours wasted by having a salaried or hourly employee do these tasks is costing this small business $400-$500 per month. Many small business owners cling to the idea that having a live person answer the phone communicates a higher level or higher quality of service to their customers. In actual fact, in today’s world it is more likely a negative message to the client base. An efficient “auto-attendant” built into the phone system can say more about your commitment to the latest innovations as well communicate the value of your time. A good system will get the caller to the right person faster too.

Having the phone system “follow” you when you’re away from the office…if you so choose. Being on an extension to your office phone when at home or traveling…setting up remote workers (http://www.goccsg.com/virtualoffice.php). Sending and receiving fax’s from your desktop and direct line. Being able to record calls either on-demand or globally. (handy for sales training, monitoring customer service, legal issues…etc.). These are just a few examples of how today’s phone systems can reduce “costs” by taking advantage of technology.

A good office systems consultant can help you understand these capabilities and their ROI. Educating yourself online is another way to begin the process of understanding where and how you can Lower your Overhead!

David LaCroix is a Nashville based Telecom and Marketing Consultant

david@goccsg.com

www.goccsg.com/blog

Twitter:  http://twitter.com/david_lacroix

Plaxo:  http://www.plaxo.com/profile/show/206159364466?ppk=eb5d09e47ba0037cfe2a3bd79ae611ef5fcc05e2

CCSG Announces new Complete Fax Service for the TVS PBX

We are proud to announce the new complete fax service for our TVS PBX phone system.  Now you can send and receive unlimited faxes from your desktop without any monthly or per page charges!  Unified Messaging has never been easier.

How does it work?

That is the easy part.  Your TVS PBX does all the hard work for you.  When a call comes in, the TVS PBX listens for a fax tone and if one is detected, the call is directed to your virtual fax machine which will receive the fax, convert it to a PDF and email it straight to your inbox!

Your DID (Direct Inward Dial) number is now the most important number you will ever use.  Not only do you receive your voice calls but now, you can receive your faxes as well.  Just one number to remember, and most importantly, one number for your clients to remember.  Your inbox will receive all of your messages, both voicemail and faxes.

But what about sending?

No problem.  with just a few clicks, you can send a fax from your desktop in whatever application you are working in such as Word, Excell, Outlook etc.  Sending is as easy as 1-2-3.  No more wasting paper to print, then get up and go to the fax machine to send the fax.  Have a sensitive HR document you need to send but don’t have time to wait by the machine to ensure that no spying eyes see it?  Send from your desktop.  Make sure your privacy pollicies are not in jeopardy of being violated.

Save TIME – Save MONEY.  Contact us to find out more about this exciting new feature for the TVS PBX.  Call 615-690-8650 and press 1 for SALES to learn more and receive a free, no obligation consultation.

Intro’s

Hello and thanks for checking out our blog.

My name is Gary, managing partner of CCSG, Inc.  and we are a voice and data services company located in Nashville, TN.

Keep checking back for more great posts!  If you have anything you wish to add, please comment!

Have a great day!

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